Job Details

  • Job ID: 213731
  • May 12, 2017
  • Ancaster, ON
  • $30000 per year
  • Full time


Administrative-Clerical : Administrative Support, Office Management, Secretary-Executive Assistant

Job Description

On a weekly basis, the office coordinator will be required to:
  • Answer general phone inquiries using a professional and courteous manner
  • Direct phone inquires to the appropriate staff members
  • Reply to general information requests with the accurate information
  • Greet clients/suppliers/visitors to the organization in a professional and friendly manner
  • Use computer word processing, spreadsheet, and database software to prepare reports, memos, and documents
  • Sort incoming mail, faxes, and courier deliveries for distribution
  • Prepare and send outgoing faxes, mail, and courier parcels
  • Make travel, meeting and other arrangements for team members
  • Compile A/P invoices for review by management
  • Assist with accounts receivable ensuring timeliness, accuracy and correct billing
  • Manage all productivity tracking and job costing for various utility and consulting contracts
  • Research, manage and collate all bid documents for submission
  • Process electronic timesheet submission from crews, living out allowance, and coordinate travel and accommodations for crews
  • Compile vacation requests
  • Create and maintain effective filing – both physical and electronic
  • Confident and personable with vendors, clients, consultant, regulators, site superintendents.
  • Packaging and mailing of client documents

Job Requirements

Applicants must have:
  • Working knowledge of all Microsoft applications, including advanced understanding of excel and outlook
  • Knowledge of SAP application considered an asset
  • Excellent oral and written communication skills
  • Excellent proposal and report-writing skills
  • Good organizational skills and initiative
  • Post-Secondary education in Business Administration considered an asset

Please attach a Cover Letter with the Resume upon submission.